PrivacyPilot minimizes risks, ensures compliance with IT regulations, and makes IT compliance simple, efficient, and measurable.
Central management of your master data in a repository set up according to your requirements for reliable documentation and comprehensive evaluation options
With granularly documented personal data, data subject requests can be processed quickly and in compliance with the GDPR
High efficiency and improved quality through the (partial) automation of workflows and legal reviews, supported by the optional assignment of so-called “labels”
Comprehensive implementation of the standard data protection model 3.1, taking into account the SDM cube, the 7 protection goals, and the SDM building blocks
Use of the system-integrated catalog of measures of IT baseline protection along with its 47 elementary threats and use also for data protection requirements
Consideration of the mitigation potential of your TOM according to uniform standards for robust and semi-automated (data protection) impact assessments
Use of already developed solutions through simple reuse of centrally provided templates as a copy or as a subscription on our marketplace
Implementation of the requirements of the AI Act with regard to documentation, information obligations and all necessary checks, taking into account your respective role
Implement your risk management system in accordance with ISO27001 in PrivacyPilot and benefit from the synergies of a system-wide view of data protection and information security
Chat with other users and coordinate your IT legal tasks using the built-in task management feature
Ask our AI Tigerfant for tailored recommendations for your documentation and take advantage of the benefits of AI integration in IT law as well
Use the various indicators and immediately recognize the need for action in the event of high risks or incomplete documentation
The complex requirements of IT law and information security give rise to risks that are difficult to quantify, particularly in the form of fines, claims for damages, reputational damage, and cease-and-desist letters. At the same time, these requirements come with extensive documentation and compliance obligations that pose significant challenges for those responsible. PrivacyPilot offers a user-friendly solution that helps you minimize risks and conserve resources.
Separate masters for processing activities, risks, TOM and processing on behalf a controller for reuse and linking Test
Pre-classified TOM concepts according to the protection goals of SDM 3.1 or optionally according to individual requirements
Simple mass data processing
Individual mapping of organizational structures
Collaboration via chat and task management
Numerous sample templates
Reduced documentation effort combined with high quality thanks to consistent use of master data records
Needs-based inclusion of the IT baseline protection catalogs of the BSI, ISO 27001, KRITIS and others
Indicator-based user control
Reporting in line with requirements and precise analysis options
Open system architecture for new frameworks (e.g. NIS2, secret protection)
Bilingual (de / en)
The four PrivacyPilot masters are independent of each other, but can be correlated with each other in a variety of ways. The reuse of centrally maintained masters makes it possible to solve highly complex tasks with the least possible effort.
The four PrivacyPilot masters form the methodological basis for semi-automated impact assessments with reliable results
PA masters enables the valid description of business processes and specialist procedures according to a standardized methodology based on structured data and allows an effective check of material legality
TOM masters document the technical and organizational measures implemented to minimize risks in accordance with generally applicable standards by means of intuitive use
Risk masters are used to record and evaluate hazards from an organizational and stakeholder perspective in accordance with generally recognized standards (e.g. SDM, BSI basic protection, ISO-27001, KRITIS, NIS-2)
PR masters map the services provided as processors as well as any sub-processors and use extensive synergies with the TOM masters
Using PrivacyPilot’s unique “flow technology”, business processes and specialist procedures can be documented in detail and subjected to a legal and technical review. The user can access our comprehensive sample templates on the marketplace.
With the help of intuitive mass editing functions, users can add the desired information to selected processing activities in a targeted manner. Filter mechanisms and selection procedures allow several hundred processing activities to be edited or adapted with just a few clicks.
Unique “flow technology” for documentation
Comprehensive collection of templates on the marketplace
Mass processing of a large number of processing activities with just a few clicks
The risk master allows a granular risk assessment that maps both the SDM methodology required by the supervisory authorities as well as the risk assessment in accordance with BSI baseline protection or own methodologies. The flexible design of PrivacyPilot makes it possible to map even frameworks such as ISO27001 or industry-specific security standards.
A risk assessment can be carried out using user-friendly matrices and the target status can be derived from this. A risk master for specific risks of an issue can be applied to several business processes and specialist procedures.
Use of user-friendly matrices for risk assessment
Assessment of existing risks according to the BSI basic protection hazards or your own user-defined methodologies
Time- and resource-saving definition of the target state according to recognized methodological standards
When creating TOM masters, our users can draw on extensive catalogs of pre-classified technical and organizational measures as required. They can optionally follow common standards, such as SDM, BSI, ISO or NIS-2, or an individual approach. Depending on requirements, the pre-classification of the system can be adapted to the current situation.
With PrivacyPilot, you can combine the data subject perspective of data protection with the organizational perspective of information security under one roof. Use your TOM to mitigate both your data protection and information security-related risks.
Extensive catalog of technical and organizational measures pre-categorized according to SDM and BSI methodology
Categorization of BSI TOMs according to SDM methodology and vice versa
Unique, user-friendly matrix concept also for standards such as ISO and NIS-2
With an PR master, you can document the services you provide as a processor. In addition, you can register your customers as controllers in accordance with legal requirements or, alternatively, refer to your customer data management system.
You can easily include your sub-processors via practical links, whereby any third country references and the legal requirements in this respect are taken into account as required.
Thanks to the flexible reusability of your masters, you can also use TOM masters that have already been created elsewhere for the documentation of PR services and thus benefit from considerable synergies.
Efficient documentation of your services provided as a processor
Inclusion of your sub-service providers and the resulting legal requirements, in particular with regard to third country transfers
Synergy effects through the flexible reusability of your masters
The various master data sets, which are coordinated in their design, can be correlated with each other by PrivacyPilot. This enables robust, semi-automated risk assessments.
This enables the user to obtain a comprehensive picture of all relevant circumstances relating to a processing activity, its lawfulness, the technical and organizational measures in place in this respect and the respective risk-immanent target status.
As a result, the user can have the system generate a comprehensive impact assessment report – involving various responsible parties if necessary.
Comprehensive picture of all circumstances relevant to data protection law and information security
Clear traceability of risks and mitigating measures specifically designed for this purpose
Comprehensive reports on all impact assessments
IT law is essential in today’s digital world. Meeting the wide range of legal requirements calls for robust and effective IT legal management. PrivacyPilot offers a comprehensive solution to help you optimize your existing IT legal management system with the support of specialized tools and improve your IT legal compliance.
Rely on our decades of expertise to design your processes in a legally compliant manner.
With our software, you can effectively meet your legal accountability obligation and prove that your processes comply with legal requirements.
For example, PrivacyPilot facilitates compliance with information obligations and ensures compliance with the principle of transparency by providing clear and comprehensible information about the processing of personal data and preparing all relevant processing circumstances in a way that is appropriate for the addressee.
PrivacyPilot also facilitates the implementation of data subject rights, with practical processes significantly reducing the effort regularly required to process data subject requests. This also applies to the standardized review and further processing of data breaches.
The complex requirements of IT law and information security give rise to risks that are difficult to quantify, particularly in the form of fines, claims for damages, reputational damage, and cease-and-desist letters. At the same time, these requirements come with extensive documentation and compliance obligations that pose significant challenges for those responsible. PrivacyPilot offers a user-friendly solution that helps you minimize risks and conserve resources.
