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PrivacyPilot

Product

PrivacyPilot – your solution for complex data protection.

The PrivacyPilot minimizes risks, ensures data protection compliance and simplifies the management of data protection-relevant processes.

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Achieving data protection excellence with PrivacyPilot

Structured data

Central management of your master data in a repository set up according to your requirements for reliable documentation and comprehensive evaluation options

Maximum flexibility

Precisely tailored to the structures of your organization and individual requirements and preferences through customer-specific configuration of the system

LegalTech

High efficiency and quality improvement through the (partial) automation of workflows and legal checks supported by the optional assignment of so-called “labels”

SDM3.1

Comprehensive implementation of the standard data protection model 3.1, taking into account the SDM cube, the 7 protection goals and the SDM building blocks

IT-Grundschutz compendium

Use of the system-integrated catalog of measures of IT baseline protection along with its 47 elementary threats and use also for data protection requirements

Semi-automated DPIA

Consideration of the mitigation potential of your TOM according to uniform standards for robust and semi-automated (data protection) impact assessments

Marketplace

Use of already developed solutions through simple reuse of centrally provided templates as a copy or as a subscription on our marketplace

AI Act

Implementation of the requirements of the AI Act with regard to documentation, information obligations and all necessary checks, taking into account your respective role

ISO27001

ISO27001

Implement your risk management system in accordance with ISO27001 in PrivacyPilot and benefit from the synergies of a system-wide view of data protection and information security

Task management

Chat with other users and organize your data protection work with the integrated task management

AI

AI integration

Ask our AI tigerphant for customized suggestions for your documentation and benefit from the possibilities of AI integration in data protection too

Indicator-based user control

Use the various indicators and immediately recognize the need for action in the event of high risks or incomplete documentation

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PrivacyPilot – the user-friendly solution
for data protection and information security

The complex requirements of data protection law and information security lead to risks that are difficult to calculate, in particular fines, claims for damages, reputational damage and warnings. At the same time, this is accompanied by far-reaching documentation and verification obligations that present those responsible with major challenges. PrivacyPilot offers a user-friendly solution that minimizes risks and saves resources.

Separate masters for processing activities, risks, TOM and processing on behalf a controller for reuse and linking Test

Pre-classified TOM concepts according to the protection goals of SDM 3.1 or optionally according to individual requirements

Reduced documentation effort combined with high quality thanks to consistent use of master data records

Needs-based inclusion of the IT baseline protection catalogs of the BSI, ISO 27001, KRITIS and others

Simple mass data processing

Individual mapping of organizational structures

Collaboration via chat and task management

Numerous sample templates

Indicator-based user control

Reporting in line with requirements and precise analysis options

Open system architecture for new frameworks (e.g. NIS2, secret protection)

Bilingualism (de / en)

Unite separate worlds: Benefit from a symbiosis of data protection and information security.

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The master concept of the PrivacyPilot

The four PrivacyPilot masters are independent of each other, but can be correlated with each other in a variety of ways. The reuse of centrally maintained masters makes it possible to solve highly complex tasks with the least possible effort.

The four PrivacyPilot masters form the methodological basis for semi-automated impact assessments with reliable results

PA masters enables the valid description of business processes and specialist procedures according to a standardized methodology based on structured data and allows an effective check of material legality

TOM masters document the technical and organizational measures implemented to minimize risks in accordance with generally applicable standards by means of intuitive use

Risk masters are used to record and evaluate hazards from an organizational and stakeholder perspective in accordance with generally recognized standards (e.g. SDM, BSI basic protection, ISO-27001, KRITIS, NIS-2)

PR masters map the services provided as processors as well as any sub-processors and use extensive synergies with the TOM masters

The needs-based linking of the masters enables an overall assessment of the level of data protection and information security. Based on this, residual risks and suitable measures to mitigate them are identified in an impact assessment.

Efficient documentation and intuitive application

Using PrivacyPilot’s unique “flow technology”, business processes and specialist procedures can be documented in detail and subjected to a legal and technical review. The user can access our comprehensive sample templates on the marketplace.

With the help of intuitive mass editing functions, users can add the desired information to selected processing activities in a targeted manner. Filter mechanisms and selection procedures allow several hundred processing activities to be edited or adapted with just a few clicks.

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The PrivacyPilot provides a quick and precise overview of complex structures.

Unique “flow technology” for documentation

Comprehensive collection of templates on the marketplace

Mass processing of a large number of processing activities with just a few clicks

Targeted risk assessment for your risk management strategy

The risk master allows a granular risk assessment that maps both the SDM methodology required by the supervisory authorities as well as the risk assessment in accordance with BSI baseline protection or own methodologies. The flexible design of PrivacyPilot makes it possible to map even frameworks such as ISO27001 or industry-specific security standards.

A risk assessment can be carried out using user-friendly matrices and the target status can be derived from this. A risk master for specific risks of an issue can be applied to several business processes and specialist procedures.

The PrivacyPilot enables the time- and resource-saving definition of the target status according to recognized methods and standards.

Use of user-friendly matrices for risk assessment

Assessment of existing risks according to the BSI basic protection hazards or your own user-defined methodologies

Time- and resource-saving definition of the target state according to recognized methodological standards

User-friendly TOM master for a comprehensive data security concept

When creating TOM masters, our users can draw on extensive catalogs of pre-classified technical and organizational measures as required. They can optionally follow common standards, such as SDM, BSI, ISO or NIS-2, or an individual approach. Depending on requirements, the pre-classification of the system can be adapted to the current situation.

With PrivacyPilot, you can combine the data subject perspective of data protection with the organizational perspective of information security under one roof. Use your TOM to mitigate both your data protection and information security-related risks.

With PrivacyPilot, you can record your entire IT security infrastructure in one system.

Extensive catalog of technical and organizational measures pre-categorized according to SDM and BSI methodology

Categorization of BSI TOMs according to SDM methodology and vice versa

Unique, user-friendly matrix concept also for standards such as ISO and NIS-2

Efficient documentation of order processing

With an PR master, you can document the services you provide as a processor. In addition, you can register your customers as controllers in accordance with legal requirements or, alternatively, refer to your customer data management system.

You can easily include your sub-processors via practical links, whereby any third country references and the legal requirements in this respect are taken into account as required.

Thanks to the flexible reusability of your masters, you can also use TOM masters that have already been created elsewhere for the documentation of PR services and thus benefit from considerable synergies.

PrivacyPilot enables you to document your services in a legally compliant manner – even in complex supply chains.

Efficient documentation of your services provided as a processor

Inclusion of your sub-service providers and the resulting legal requirements, in particular with regard to third country transfers

Synergy effects through the flexible reusability of your masters

Semi-automated (data protection) impact assessment

The various master data sets, which are coordinated in their design, can be correlated with each other by PrivacyPilot. This enables robust, semi-automated risk assessments.

This enables the user to obtain a comprehensive picture of all relevant circumstances relating to a processing activity, its lawfulness, the technical and organizational measures in place in this respect and the respective risk-immanent target status.

As a result, the user can have the system generate a comprehensive impact assessment report – involving various responsible parties if necessary.

With PrivacyPilot, you reduce your risk of fines, claims for damages, damage to your image and warnings.

Comprehensive picture of all circumstances relevant to data protection law and information security

Clear traceability of risks and mitigating measures specifically designed for this purpose

Comprehensive reports on all impact assessments

Implement the core requirements of data protection law – quickly and easily

Data protection is essential in today’s digital world. A robust and effective data protection management system is needed to meet the many different legal requirements. PrivacyPilot offers a comprehensive solution to tool-supported optimize your existing data protection management system and improve your data protection compliance.
You can rely on our decades of expertise to ensure that your processes are legally compliant.

With our software, you can effectively meet your legal accountability obligations and prove that your processes comply with legal requirements.
For example, PrivacyPilot facilitates compliance with information obligations and ensures compliance with the principle of transparency by providing clear and comprehensible information about the processing of personal data and preparing all relevant processing circumstances in a way that is appropriate for the addressee.
PrivacyPilot also facilitates the implementation of data subject rights, with practical processes significantly reducing the effort regularly required to process data subject requests. This also applies to the standardized review and further processing of data breaches.